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There's no duplicating this workplace. One of our first employees still works with us today – even after 24 years!
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Information that makes you smarter. Best Practices for File-Naming Just like paper files, electronic files need to be well-organized and labeled correctly so that they are identifiable and accessible, both to people as well as computers. Efficient management of electronic records begins with accurate file-naming. Mac or PC, there are several important rules to follow to ensure your files will be received, accessed and archived correctly. • Avoid using special characters in a file name, like \ / : * ? ” < > | [ ] & $ , . The characters listed above are frequently used for specific tasks in an electronic environment. For example, a forward slash is used to identify folder levels in Microsoft products, while Mac operating systems use the colon. Periods are used in front of file-name extensions to denote file formats such as .jpg and .doc; using them in a file name could result in lost files or errors. • Use underscores instead of periods or spaces As mentioned above, periods already have a specific function in a file name, which is to tell the computer program where the file-name extension begins. Spaces are frequently translated in a Web environment to be read as “%20.” For example, Naming tutorial.doc would appear as Naming%20tutorial.doc if it were available online. Spaces or periods at the very end of a file name are unacceptable and unsupported in the Windows environment. • Err on the side of brevity Generally about 25 characters is a sufficient length to capture enough descriptive information for naming a record. A file name any longer may be abbreviated or lost during transfer between operating systems. Post Large PDF Files on Acrobat.com Acrobat.com offers a free service of hosting PDF files. You can upload a PDF file and email somebody a link to it, where they can view or download it. This is helpful if the PDF is too large to email and simpler than using FTP. You will even get a thumbnail of the PDF in your email! Beat the Holiday Rush… No Malls Needed! Christmas is coming soon! Beat the rush by ordering your holiday printing with time to spare. We can help with customized cards and company personalized gifts for your clients or employees. Contact us for hot ideas for all price ranges, but order fast to ensure your items arrive on time! Got Mail? Postage rates increase on May 11th The US Postal Service is raising rates on May 11, 2009. A First Class letter goes from $0.42 to $0.44, so get your message out to customers soon to save money. If you need any help with your direct mail campaign, we’d be happy to help out. Editing Long Documents: Work Backwards! If you’ve ever sat down with a stack of edits to a long document, you know how it can turn into a mess quickly. For example, you remove two paragraphs from page 4 and suddenly, all the changes on the next 60 pages aren’t where they were on the hard copies. Now, you’ve got to search out the places to edit, which could be moving from page to page depending on previous edits. That can add a lot of time to simple editing. The Solution? Edit from the back of the document to the front. Reflow only happens downstream of your edit, and everything prior (as you work backwards) will be where you expect it to be. 1 Comment »RSS feed for comments on this post. TrackBack URL Leave a comment |
I just LOVE, LOVE, LOVE the tip of the month feature on your website…..keep up this great idea, please.
Comment by Janet Albritton — November 18, 2010 @ 9:22 am